FAIR data point

This page will serve as a temporary location for the materials created in the OncoXL FAIR BYOD workshop. This workshop was a collaboration between CGC.nl, UBC and the UMC Utrecht. Eventually, this page will be replaced by a FAIR data point (FDP), which will not only contain the models and metadata, but the datasets as well. This FDP will serve as a SPARQL endpoint.

For more information about the concept of Bring Your Own Data workshops, see the DTL website.

To get an overview of the results of this workshop, read the Evaluation Report.


Grant Applications

We provide a boilerplate text that describes the services provided by UBEC/UMC Utrecht in the field of data management/stewardship.

The text provided can be used for the Data Management Plan paragraph that is present in your Grant-application. Please note that the information in this document assumes the default set-up of a project within the UMC UtrechtCenter for Molecular Medicine. If your project deviates from this standard, the default text should be edited to reflect those changes. Please contact us if this is the case, so we can include it in our repository and keep track of the possible scenarios and use cases.

The text is maintained and versioned at GitHub.


Data Access Board

The UMCU is in the process of setting up a data access board to evaluate request for access to genomics data. Until the realisation of the centralised UMC Utrecht Data Access Board, the department specific ‘Division of Biomedical Genetics’ (DBG) Data Access Committee can be contacted to process and inform you of all matters regarding data sharing.

Researchers submitting data:

Researchers requesting data:

When applying for data, the following form will be used for the assessment of your request:

The data access flow is visualised in the figure. In the top half of the figure, the application procedure is described (left for the UMC Utrecht researchers submitting data to a repository or publishing data, on the right for researchers applying for access to UMC Utrecht data). For the Devision of Biomedical Genetics, most of the datasets can be found in either ENA or EGA.

The lower part of the figure gives an indication of the application procedure. Please find the corresponding forms in the links below.

For more information or assistance, please fill in the contact form on our website and the committee will contact you shortly.


Data Management Plans

Drafting a data management plan is often een requirement when applying for grants, and it can help you in defining and structuring the requirements when handling your datasets.

A good Data Management Plan (DMP) contains the following aspects:

  • Description of the data that you will (re)use and generate during your project
  • Documentation and metadata of your data and code/scripts
  • Storage of your data, both during and after finishing your project
  • Policy about access to your datasets and data-sharing

Different requirements and rules on the format of a DMP apply, depending on the research council, funding agency or organisation where you’re applied for funding. A list of important DMP formats can be found below.

The UBEC can provides assistance in setting up a Data Management Plan.


Horizon2020 requires that both the publication and the linked research data resulting from a project are made available in open access. When data can not be made available due to privacy, security or other reasons, there is an opt-out possibility. More information about the Horizon2020 DMP can be found in the Guidelines on Data Management in Horizon 2020 (pdf).

The template for the DMP of Horizon2020 can be found in the DMPonline Tool, which gives you the opportunity to fill in the requirements in your browser. The tool saves the contents of the fields, making it possible to update your DMP regularly to include new developments. You can share your template with collaborators and export it to different formats.


The DMP that is required for a ZonMW grant is also available in the DMPonline Tool. Instructions on how to fill in the form can be found here (pdf).


Data Archiving and Network Services (DANS) promotes sustainable access to digital research data and is an institute of KNAW and NWO. They have developed a template for a research data management plan (docx).


When applying for a grant with NWO, a section on data management will need to be completed. After funding is awarded, a NWO specific DMP (docx) needs to be drafted for the project.

FAIR check

In accordance to the FAIR principles both data and analysis should be Findable, Accessible, Interoperable and Reproducible.

We provide input on how to make your research reproducible. One of the services we provide to achieve this is the FAIR check.

Prior to publication you can provide us with your draft and we will check the following items;

  • Data availability (F and A)
  • Code availability (F and A)
  • Interoperability  (I)
  • Reproducibility  (R)

Based on our assessment we can provide your draft with a FAIR rating which can be included in the cover letter and final publication.

If one of the components fails or can be improved you can work together with the UBEC to remedy this and increase your chances of publication.


Data Stewardship


The UBEC provides several services related to data stewardship;

  • Guidance for grant applications
  • Templates to include in grant applications
  • Implementation of data-stewardship when the UBEC is part of the grant
  • Support in uploading data to public repositories
  • Guidance on how to handle and share privacy sensitive data


We believe FAIR software and data are an integral part of good research and strive to make data available in accordance to the FAIR principles.

Additionally journals and funding agencies are emphasising the need for proper data management and stewardship.


The UBEC provides guidance in the best practices for data storage and sharing and advises on data management plans for grant applications. Below you can find an overview of the different services we provide in this area.